Accounts Payable Specialist

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Treasury Board and Finance (TBF) is tasked with high profile and highly impactful work that reaches across all ministries and numerous provincial agencies, and which impacts all Albertans. Finance Shared Services, within Treasury Board and Finance, provides centralized, client-focused financial services across the Government of Alberta. The division supports core financial operations, including accounts payable, business partner management, accounts receivable, employee expenses and payment administration.

For further information about Treasury Board and Finance, see our website at Treasury Board and Finance.

Role Responsibilities

Do you have a strong attention to detail and a passion for delivering excellent client service? Are you interested in supporting financial operations that contribute to the delivery of public services across Alberta?

The Accounts Payable Specialist plays a key role in ensuring accurate, timely, and compliant processing of financial transactions on behalf of Government of Alberta ministries. Reporting to the Accounts Payable (AP) Team Lead, this position supports accounts payable operations by reviewing and processing invoices, investigating discrepancies, resolving payment issues, and providing guidance to stakeholders.

The successful candidate will work in a fast-paced environment where accuracy, problem-solving, collaboration, and customer service are critical. This role contributes to sound financial stewardship by helping ensure payments are processed efficiently, accurately, and in accordance with established policies, procedures, and controls.

Your responsibilities will include

• Processing accounts payable transactions, including invoices and credit memos, ensuring information is accurate, complete, appropriately authorized, and processed in accordance with established policies and procedures.
• Investigating and resolving complex payment and invoice discrepancies, including pricing, quantities, coding, tax treatment, payment terms, and transaction exceptions, collaborating with stakeholders to identify and implement solutions.
• Reviewing and validating financial transactions by reconciling supporting documentation and confirming information is complete, accurate, and aligned with applicable business requirements.
• Verifying vendor and payment information, resolving missing, inaccurate, or duplicate records to support accurate and timely payments.
• Prevent duplicate and incorrect payments by researching invoice records, resolving duplicate submissions, and processing invoice cancellations, reversals, and corrections.
• Manage specialized financial transactions, including recurring payments, advance payments, holdbacks, and high-volume transaction processing, ensuring accuracy and compliance with financial controls.
• Prioritize urgent payment requests and time-sensitive transactions, coordinating timely resolution while maintaining established financial and audit requirements.
• Deliver responsive client service by investigating payment inquiries, explaining processes and requirements, providing payment information, and guiding stakeholders through corrective actions.
• Contribute to continuous improvement initiatives by identifying recurring process issues, supporting troubleshooting and testing activities, updating procedures, and sharing knowledge with team members.

 

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: You have the ability to anticipate, assess and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
• Drive for Results: You know what outcomes are important and maximize resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to your team as well as external stakeholders.
• Build Collaborative Environments: You lead and contribute to the conditions and environments that allow others to work collaboratively and productively to achieve outcomes.
• Creative Problem Solving: You have the ability to assess options and implications in new ways to achieve outcomes and solutions.
• Systems Thinking: You consider the inter-relationships among different aspects of an approach and consider emerging trends when contributing ideas to the development of broader priorities, strategies and approaches.

Qualifications

High School Diploma with 3 years of related experience (for example, Vendor Management, Accounts Payable, general accounting).

Related experience should demonstrate:

• Experience in financial operations, including accounts payable, accounts receivable, vendor management, bookkeeping, or related financial administration.
• Experience processing high-volume financial transactions while maintaining accuracy and attention to detail.
• Experience investigating and resolving payment, invoice, or account discrepancies.
• Knowledge of accounting principles, financial controls, and financial record management.
• Experience providing client service and support to internal and external stakeholders.
• Experience using enterprise financial, accounting, procurement, or business management systems.
• Experience interpreting and applying policies, procedures, or business processes.

 

Assets:

• Experience working within a government, public sector, post-secondary, healthcare, or large corporate environment.

• Experience using Government of Alberta financial systems, including 1GX or related ERP systems.
• Knowledge of Government of Alberta business processes and practices.
• Proficiency with Microsoft 365 applications, including Excel, Outlook, Teams, and SharePoint.
• Experience supporting process improvement initiatives or system enhancements.
• Experience handling confidential or sensitive information and maintaining data integrity.
• Demonstrated organizational, prioritization, and communication skills in a fast-paced environment.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

• One (1) full-time permanent position available. This position reports36.25 hours of work per week, Monday to Friday.
• This position is located at John E. Brownlee Building 10365 – 97th Street, Edmonton, AB.
• This position must be worked full-time in office.
• This competition may be used to fill future permanent and temporary vacancies at equal or lower classification.
• Shortlisted candidates will be required to participate in an in-person written assessment and interview as part of the selection process.
• Final candidates will be required to undergo a security screening.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP) .
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.

How To Apply  

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply online. Please see Job Application Resources for more information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Connie Piosca at connie.piosca@gov.ab.ca.