Administrative Assistant E

Status

FTE: 1.000

Position Summary

This role operates on a general hybrid schedule, splitting responsibilities between front-desk customer service and back-office financial administration.

Job Duties/Responsibilities

• Provide rotating front-desk support fostering a warm, welcoming, and inclusive environment for students, families, staff, and visitors; managing incoming phone calls; updating student attendance records; and monitoring door entry security.
• Serve as the school’s primary contact for the student registration life-cycle, coordinating new registrations, student transfers, pre-enrolments, and demographic data management.
• Maintain complete financial records for School Generated Funds using QuickBooks, including managing cash floats, issuing receipts for funds collected by staff/students, processing cheques and refunds, and maintaining organized deposit, cheque, and report files.
• Manage school-allocated financial records by coding invoices through Markview, reviewing account coding and purchase details for staff iExpense and MasterCard transactions, assisting staff with e-Biz submissions, and resolving supplier inquiry/payment issues.
• Manage school fee collections, online payment allocations, and the distribution of student bus passes.
• Guide and support the primary PowerSchool Administrator to ensure complete accuracy in registrations, master timetables, class schedules, and provincial data reporting.

Education/Qualifications

• completion of a post-secondary program in a relevant course of study
• a minimum of two years of experience, preferably in a school environment
• ability to prioritize workload to meet deadlines
• exceptional customer service orientation
• excellent communication, interpersonal and organizational skills
• Microsoft Office, Google Workspace, PowerSchool, QuickBooks
• First Aid
   

Rate of Pay

$28.12 - $32.74 per hour

Closing

Closing date for this competition is November 9, 2026

Only those applicants being considered will be contacted.  This position is covered by a collective agreement between CUPE Local 3550 and the Board of Trustees. The Collective Agreement may be viewed at www.epsb.ca/ourdistrict/careers/support/#HP1

About Edmonton Public Schools

We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.

Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.

Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.

Together, we are stronger.